01
Corporate accuracy
Maintain the record
Shareholder, director, address, licence and ownership records should reflect the company’s current position.
Austrian ongoing corporate support
Keep the Austrian company
current, documented and usable.
We coordinate recurring corporate obligations, company changes, shareholder and director records, beneficial-owner reviews, annual filing workstreams and communication between the company, accountants, notaries, advisers and Austrian authorities.
The BCA position
Incorporation creates the company. Maintenance keeps it legally and commercially functional.
A registered company can quickly become difficult to use when its ownership records, managing directors, address, business activity, beneficial-owner information, accounting file and banking profile no longer describe the same reality. Ongoing support connects these separate workstreams and identifies which change requires which corporate approval, filing or professional review.
02
Compliance calendar
Control deadlines
Recurring filings and annual reviews should be scheduled before the deadline becomes an emergency.
03
Governance evidence
Document decisions
Material business decisions should be supported by appropriate shareholder or managing-director records.
04
Operational continuity
Coordinate providers
Corporate, accounting, banking and notarial work should follow one agreed factual version of the company.
Ongoing-support service cluster
Recurring maintenance and event-driven corporate work.
Some obligations recur every year. Others arise when a director, shareholder, address, capital structure or business activity changes. The service scope can be adapted to a single Austrian company or a wider international group.
01
Build a compliance calendar
↗ Corporate calendar
A structured record of recurring corporate, ownership and filing workstreams.
- Annual reporting cycle
- Shareholder approvals
- WiEReG review date
- Licence and provider renewals
02
Review shareholder records
↗ Shareholder records
Maintenance and coordination of ownership information and shareholder decisions.
- Shareholder list
- Ownership chart
- Share transfers
- Shareholder resolutions
03
Coordinate a director change
↗ Director changes
Coordination of appointments, resignations, removal, powers and associated register work.
- Appointment documents
- Resignation records
- Signing powers
- Firmenbuch coordination
04
Change the company address
↗ Registered-office changes
Coordination of address changes across corporate, banking, accounting and authority records.
- Address documentation
- Register filing
- Tax-office coordination
- Bank and provider updates
05
Review beneficial ownership
↗ Beneficial-owner review
Annual and event-driven review of beneficial ownership and reporting status under WiEReG.
- Ownership-chain review
- Identity-document checks
- Control and voting analysis
- Report or confirmation coordination
06
Coordinate the annual cycle
↗ Annual accounts workflow
Coordination between directors, shareholders, accountants and the filing channel.
- Document timetable
- Management review
- Shareholder approval
- Firmenbuch filing coordination
07
Prepare a corporate decision
↗ Corporate resolutions
Preparation and coordination of records supporting material company decisions.
- Profit allocation
- Director remuneration
- Major contracts
- Intercompany transactions
08
Explore banking support
↗ Bank and provider updates
Consistent communication of corporate changes to banks and external service providers.
- KYC refreshes
- Ownership updates
- Director and address changes
- Supporting corporate documents
09
Discuss company closure
↗ Company closure support
Coordination of voluntary liquidation, provider termination, records and final register steps.
- Closure decision
- Liquidation coordination
- Provider termination
- Register deletion workflow
Infographic 01
Illustrative annual compliance cycle.
The real dates depend on the company’s financial year, filing status, tax calendar, employees, licences and ownership structure. The model below assumes a calendar-year financial year.
Q1 January–March
Close the prior year
Deliver accounting records, bank statements, contracts and outstanding supporting documents.
Corporate-data review
Confirm current directors, shareholders, address, licence and ownership chart.
Plan annual approvals
Identify profit allocation, shareholder decisions and open governance matters.
Q2 April–June
Prepare annual accounts
Directors coordinate preparation of the financial statements and supporting documents.
Tax-return workflow
Coordinate the accounting and tax-adviser information required for the relevant filings.
Ownership verification
Review whether shareholders, control rights or beneficial owners have changed.
Q3 July–September
Shareholder approval
Approve the annual accounts and document the relevant shareholder decisions.
Firmenbuch filing
Coordinate filing of the annual accounts within the applicable statutory period.
WiEReG confirmation
Submit changes or confirm existing beneficial-owner information where reporting is required.
Q4 October–December
Next-year budget
Document material funding, investment and intercompany plans.
Provider review
Review the registered office, accounting, insurance, banking and other recurring arrangements.
Compliance reset
Close open corporate matters and prepare the next annual timetable.
The five-, eight- and nine-month annual-account milestones run from the beginning of the relevant financial year following the reporting period. Exact filing and tax dates must be confirmed for the individual company.
Event-driven support
Changes that should not remain only in an email thread.
A commercial decision may require several separate actions: corporate approval, notarial documentation, Firmenbuch filing, beneficial-owner review, tax notification, licence update and bank KYC refresh.
Share transfer or new investor
Review transfer formalities, shareholder records, governance, beneficial ownership and banking disclosure.
Director appointment or resignation
Coordinate corporate approvals, signatures, register filing, banking powers and operational handover.
Address or company-name change
Align the Firmenbuch, tax, licence, website, invoices, bank and contractual records.
Capital increase or shareholder funding
Document the legal form of funding, approvals, payment evidence and accounting treatment.
New service or business line
Check whether the activity changes the company purpose, trade licence, tax profile or bank transaction model.
New parent or subsidiary
Update the ownership chart, beneficial-owner analysis, intercompany framework and corporate records.
Infographic 02
How a corporate change moves from decision to completed record.
The sequence prevents a change from being registered in one place while remaining outdated everywhere else.
Identify the change
Define what is changing, the intended effective date and the commercial reason.
→
Map approvals and filings
Determine shareholder, director, notarial, register, licence, tax and ownership requirements.
→
Execute and submit
Sign the required documents and coordinate submissions with the relevant professionals and authorities.
→
Update the operating record
Align the internal file, bank, accountant, licences, contracts, invoices and service providers.
A Firmenbuch entry may complete the court filing but not the entire change.
Banks, tax advisers, trade authorities, insurers, counterparties and the beneficial-owner register may require separate information or supporting documents.
Corporate records
The working file behind a maintained Austrian company.
The exact file differs by structure, but recurring support normally depends on a controlled set of current corporate and ownership records.
Shareholder file
Current shareholder information, ownership chart, transfer documents and governance arrangements.
Director file
Appointment, resignation, signing powers, service arrangements and relevant approvals.
Resolution file
Shareholder and management decisions supporting material company actions.
Firmenbuch file
Current register extract, filings, court correspondence and supporting documents.
WiEReG file
Beneficial-owner evidence, ownership chain, identity documents and annual review record.
Funding file
Equity contributions, shareholder loans, dividends and material intercompany payments.
Licence and activity file
Company purpose, Gewerbe, responsible persons and changes in commercial activity.
Accounts and filing file
Annual accounts, approvals, filing evidence and coordination records.
Infographic 03
Responsibility matrix for ongoing company maintenance.
BCA coordinates the workstream, but legal responsibility remains allocated according to the company’s corporate bodies, statutory duties and individual professional engagements.
| Workstream | BCA coordination | Managing director | Shareholders | Accountant / tax adviser | Notary / legal professional |
|---|---|---|---|---|---|
| Annual corporate calendar | L | A | I | S | I |
| Preparation of annual accounts | S | A | I | L | I |
| Approval of annual accounts | S | S | A | S | I |
| Beneficial-owner review | L | A | S | S | S |
| Director appointment or removal | L | S | A | I | S |
| Share transfer | L | I | A | S | L |
| Registered-office change | L | A | S | S | S |
| Bank KYC update | L | A | S | I | I |
| Tax filings and tax positions | S | A | I | L | I |
L Lead workstream A Decide or approve S Supply specialist support I Keep informed
Support formats
Use ongoing support at the level the company actually needs.
The final scope and fee depend on the ownership structure, volume of changes, annual filing position and number of external providers requiring coordination.
Essential maintenance
Discuss calendar support
↗ Corporate Calendar
For a relatively stable Austrian company requiring deadline control and annual corporate review.
- Annual compliance timetable
- Corporate-data review
- Beneficial-owner reminder
- Annual accounts coordination
- One scheduled annual company review
Active company
Discuss coordination support
↗ Corporate Coordination
For companies with recurring decisions, provider communication and occasional corporate changes.
- Everything in Corporate Calendar
- Corporate resolutions
- Director and address changes
- Bank and provider updates
- Quarterly open-items review
International group
Discuss group support
↗ Group Support Desk
For foreign-owned Austrian companies with cross-border ownership, funding and governance workstreams.
- Everything in Corporate Coordination
- Group ownership-chart maintenance
- Intercompany-document coordination
- Cross-border provider management
- Monthly structured status review
Official framework
- Austrian Economic Chamber — GmbH and annual accounts ↗
- JustizOnline — Austrian Companies Register ↗
- Austrian Ministry of Finance — Beneficial Owners Register ↗
- Austrian Ministry of Finance — Reports to the Register ↗
- Austrian Business Service Portal — WiEReG service ↗
- Austrian Economic Chamber — Electronic annual accounts ↗
- Austrian Economic Chamber — JustizOnline filing from 2026 ↗
Start an ongoing-support brief
Send us the company extract and the list of unresolved corporate matters.
Include the current Firmenbuch extract, shareholders, beneficial owners, managing directors, accountant, bank, registered office, financial year and any planned changes. We will map the recurring obligations, open corporate items and required coordination workstreams.